Ag Day | Event Planning Timeline & Checklist

Timeline and Checklist

Identify audience and message - decide on whom you’d like your event to be focused.
Contact organizations or groups with whom you’d like to partner or work.
Begin assembling committee members.
Develop preliminary budget and ideas for achieving the budget (fundraising/donations).
Hold your first committee meeting and identify what type of event you’d like to host. Assign responsibilities that need immediate attention.
Make arrangements with necessary facilities or location.
Sign any necessary contracts or paperwork to formalize your plans.

Check in with your committee on their progress. Assign additional tasks as needed.
Confirm your plans with participating groups and site location.

Remind committee members and other volunteers of the place and time.
Assign someone to photograph the event. See our tips on photography.
Prepare-and send-materials to local media. Follow up by telephone with key editors to ensure placement.
HOLD EVENT AND ENJOY!